Team Members

Team Roles

Money OS has three roles that control what each team member can see and do:

Admin — Full access to all workspace features. Typically the workspace owner and their finance lead.

Member — Can add, edit, and categorize transactions. Cannot change settings, invite others, or manage billing. Best for bookkeepers and team members who log expenses.

Viewer — Read-only access across all data. Best for accountants, external stakeholders, or investors who need visibility without the ability to modify data.

Inviting a Team Member

Navigate to Settings → Team → Invite Member.

Enter:

• Email address — The invitee’s work email
• Role — Admin, Member, or Viewer

Click Send Invitation. The invitee receives an email with a link to accept the invitation. If they don’t have a Money OS account, they’ll be prompted to create one.

Pending invitations are shown in the Team table with a Pending badge. You can resend or revoke pending invitations at any time.

Managing the Team

From Settings → Team, you see all active members and pending invitations.

Actions available per member:

• Change role — Update permissions immediately
• Remove member — Revoke access immediately. Data is retained.
• View activity — Jump to Audit Logs filtered by this member

Team Activity and Accountability

Every action taken by a team member is recorded in the Audit Logs.

You can see exactly:

• Which team member added, edited, or deleted a transaction
• Who changed a budget limit
• Who exported data and when

This creates a complete accountability trail without requiring manual process — the system tracks everything automatically.

Security Best Practices for Teams

• Principle of least privilege: Assign the minimum role needed. Most team members should be Members, not Admins.
• Review the team list quarterly: Remove members who have left your organization.
• Use Viewer for accountants: Accountants need to see data, not change it. Viewer is the correct role.
• Enable 2FA for all Admins: Require two-factor authentication for all workspace Admins in Settings → Security.