Managing Transactions

Transaction Types

Money OS records two types of financial movements:

Both types are supported in all reports, budgets, and client billing flows.

Adding a Transaction Manually

Navigate to Transactions → Add Transaction (or press N from any transactions view).

Required fields:

• Date — The actual transaction date, not the date you’re entering it
• Amount — Positive number. Type is controlled by the Expense/Income toggle
• Description — What you purchased or received. Be specific: Figma Pro - Annual not Software
• Category — Select from your category list or create a new one inline

Optional fields:

• Client — Attach this transaction to a specific client for billing
• Notes — Internal reference, receipt number, or context
• Tags — Freeform labels for filtering (e.g., Q4, tax-deductible, project-alpha)

Click Save or press ⌘ Enter.

Importing via CSV

For bulk imports from your bank or payment processor:

1. Go to Transactions → Import
2. Upload your CSV file (drag-and-drop or click to browse)
3. Map columns: match your CSV headers to Money OS fields
4. Preview the first 10 rows — verify dates, amounts, and signs are correct
5. Click Import — duplicates are detected automatically via amount + date + description hash

Tip: Run your first import with a small date range (e.g., last 30 days) to validate the column mapping before importing a full year.

Supported date formats:

• YYYY-MM-DD (recommended)
• DD/MM/YYYY
• MM/DD/YYYY
• Jan 15, 2025

Categories

Categories determine how transactions appear in reports, budgets, and tax summaries.

Default categories (Freelancer/Agency preset):

To create a custom category: Settings → Categories → New Category.

Searching and Filtering

From the Transactions list:

• Search bar: Full-text search across description and notes
• Date range picker: Preset ranges (This Month, Last Quarter, This Year) or custom range
• Category filter: Single or multi-select
• Client filter: Show only transactions attached to a specific client
• Type filter: Expenses only, Income only, or All
• Tag filter: Filter by one or more tags

Filters are combinable. A filtered view can be exported to CSV directly.

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