Money OS
Start free
Agencies

Agency budgets that prevent scope creep before it happens.

Set project budgets, monitor client spend in real time, and get alerts before you go over. Know when a client relationship is profitable before month-end reconciliation.

Start free → Read the docs
Why Agencies use Money OS
Set per-project budgets and track client expenses against them in real time
Separate client budget from internal overhead — see both clearly
Alerts at 80% warn your team before they breach budget
Budget vs. Actual report shows which clients are over budget every month
Spot clients who consistently blow your resource budget before renewing contracts
Set overhead budgets for operations, software, and team resources separately
Features

Built for how you actually work.

Project Budgets

Create a budget per client project or retainer. Set the monthly or project-total limit. Every client-tagged expense counts against the right project budget automatically.

Overhead Budgets

Separate budget categories for internal costs: Office, Software, Marketing, Salaries. Track agency overhead independently of client project spend.

Real-Time Budget Dashboard

See all active budgets, current spend, and remaining allowance in one view. Filter by client or department. Share the dashboard with your team lead.

Team-Wide Accountability

Team members see their categories in the budget dashboard. When they know there is a budget, spending behavior changes. Visibility creates accountability without micromanagement.

Margin Analysis

Compare client budget against client revenue. Clients with tight budget-to-revenue ratios are margin risks. Identify them early and reprice at renewal.

Monthly Budget Reports

Automated monthly Budget vs. Actual report. Variance column shows over/under by amount and percentage per category. Share with leadership without any additional prep.

Common questions

Can we set budgets per client retainer?

Yes. Create a budget for each client retainer with the monthly limit. As expenses are tagged to that client, they count against the retainer budget in real time.

What happens when a client project goes over budget?

Money OS sends an alert and marks the budget as exceeded in the dashboard. You decide how to handle it — absorb, bill the overage, or have a scope discussion with the client.

Can we budget for non-billable internal time or only hard expenses?

Money OS currently tracks financial transactions (expenses and revenue). Time tracking for non-billable internal work is on the roadmap. Use a time tracker alongside Money OS for that dimension.

Can different team leads manage their own budgets?

Yes. Admins see and manage all budgets. Give department heads or client leads Admin access to manage their own budget categories while you retain overall oversight.

How do we set quarterly budgets instead of monthly?

Set the budget limit to the quarterly total and track it against the current month's spend. Full quarterly budget periods with automatic rollover are on the roadmap.

Know before you bill. Protect your agency margins.

No credit card. No trial period. Free forever on the core plan.

Create your free account →